Tuesday, December 20, 2011

Human resource information system - Hris

Human resource facts Systems

The purpose of this paper is to identify other clubs who have faced similar human resources issues in regards to facts technology. Straight through benchmarking separate clubs we can learn how other clubs have handled determined human resources issues linked to facts technology, facts systems, new technology, and data security. An broad analysis has been completed using investigate on Ibm Europe, Ameriprise Financial, Terasen Pipelines, Shaw’s Supermarkets, Cs Stars Llc, Ibm, Worksource Inc., and Toshiba America medical Systems, Inc. This paper also includes eight synopses of clubs facing similar issue to those in the reading.

MICROSOFT SECURITY

New Technology

With the changing world and constant new technology that is available, managers need to be aware of the technology that will increase effectiveness in their company. Human resource facts systems (Hris) have increasingly transformed since it was first introduced at general electric in the 1950s. Hris has gone from a basic process to change by hand facts keeping systems into computerized systems, to the Hris systems that are used today. Human resource professionals began to see the possibility of new applications for the computer. The idea was to couple many of the separate human resource functions. The succeed was the third generation of the computerized Hris, a feature-rich, broad-based, self-contained Hris. The third generation took systems far beyond being mere data repositories and created tools with which human resource professionals could do much more (Byars, 2004).

Many clubs have seen a need to transform the way Human resource operations are performed in order to keep up with new technology and addition numbers of employees. Terasen Pipelines moved its headquarters from Vancouver to Calgary to be closer to the oil and realized a major increase in employees. In the past recording keeping was done on paper and with spreadsheets. Mangers at Terasen realized that there was a need to change to a more computerized theory and looked into separate Hris vendors. By production the move to a Hris system, Terasen is able to keep more accurate records as well as great put in order for time to come growth. another firm that saw the benefits of keeping up with new technology is Worksource Inc. To meet the challenge of handling 100 new employees, Worksource Inc. Acquired Web-based technology programs from Ghg Corp. Like electronic pay stub, electronic timesheet software, time-off system, and human resource facts theory (“Tips,” 2006). By adapting these new programs, Worksource was able to cut waste and cost.

The Internet is an increasingly favorite way to recruit applicants, investigate technologies and achieve other critical functions in business. Delivering human resource services online (eHr) supports more effective collection, storage, distribution, and transfer of data (Friesen, 2003). An intranet is a type of network used by clubs to share facts to people within the organization. An intranet connects people to people and people to facts and knowledge within the organization; it serves as an “information hub” for the entire organization. Most organizations set up intranets primarily for employees, but they can increase to firm partners and even customers with standard security clearance (Byars & Rue, 2004).

Applications of Hris

The efficiency of Hris, the systems are able to yield more effective and faster outcomes than can be done on paper. Some of the many applications of Hris are: Clerical applications, applicant quest expenditures, risk management, training management, training experiences, financial planning, turnover analysis, succession planning, flexible-benefits administration, compliancy with government regulations, attendance reporting and analysis, human resource planning, crisis reporting and prevention and strategic planning. With the many separate applications of Hris, it is difficult to understand how the programs benefit clubs without seeing at clubs that have already benefited from such programs.

One such firm is Ibm. Ibm has a paperless online enrollment plan for all of its employees. Not only has the online enrollment saved the firm 1.2 million per year on printing and mailing costs, the employees enjoy working with the online plan. "Since we began contribution online enrollment, we've learned that employees want web access," Donnelly [Senior Communications Specialist] says, so they can log on at home rather than Straight through the firm intranet. So the firm has been working to put in place a web-based enrollment theory that employees and retirees can way from everywhere (Huering, 2003). By utilizing the flexible-benefits application Hris has to offer, Ibm was able to cut costs and give employees the free time to search for their benefits on their own time and pace.

Another firm that has taken benefit of Hris applications is Shaw’s Supermarkets. In order for Shaw’s to great administrate its workforce, the firm decided it was time to centralize the Hr operations. After seeing at separate options, Shaw’s decided to implement an worker Self assistance (Ess) system. The use of self-service applications creates a determined situation for Hr. Ess gives Hr more time to focus on strategic issues, such as workforce management, succession planning, and payment management, while at the same time enhancing assistance to employees and managers, and ensuring that their data is accurate. With this solution, employees have online way to forms, training material, benefits facts and other payroll linked facts (Koven, 2002). By giving employees way to their personal facts and the potential to update or change their facts as needed, Hr was given more time to focus on other issues. insight the separate applications Hris has to offer will give clubs the opportunity to increase worker efficiency and cut costs.

Measuring the Effectiveness of Hris

The estimate should settle whether or not the Hris has performed up to its expectations and if the Hris is being used to its full benefit (Byars & Rue, 2004). One of the most critical challenges faced by collective personnel executives today is measuring the operation of their human resources facts theory (Hris) In order to by comparison the value-added contribution of the Hris to accomplishing the organization's mission (Hagood & Friedman, 2002). Implementing an Hris schedule may seem a critical stem for a company, but unless it will be an effective tool for Hr operations, it will not help increase efficiency and may hinder it instead.

One firm that implemented a Hris theory is Toshiba America medical Systems, Inc. (Tams). Tams put all worker benefits facts online and created an open enrollment selection when Tams changed healthcare providers. Almost immediately upon rolling out the UltiPro portal [new Hris technology] to employees, Tams began seeing improvements, with an estimated 70% increase in open enrollment efficiency (Wojcik, 2004). By determining the efficiency of the new program, Tams was able to realize the benefits of the new Hris system.

Security of Hris

The privacy of worker facts has become a major issue in up-to-date years. With identity theft becoming a coarse problem, employees are becoming more sensitive about who sees their personal information, and the security it is kept in. By production sure worker facts that is kept in the Hris is relevant to the firm and production sure there is little way (password protection) to such information, clubs can make its employees more procure with the protection of their information. whether electronic or paper, worker files deserve to be treated with great care. Establishing security and end-user privileges calls for a balance of incorporating, Hr policy, theory knowledge and day-to-day operations (O’Connell, 1994).

One firm that faced a major security issue was Cs Stars, Llc. Cs Stars lost track of one of its computers that contained personal facts that included names, addresses and collective security numbers of workers payment benefits. The bigger problem was that Cs Stars failed to fill in the affected consumers and employees about the missing computer. Though the computer was retrieved and no facts seemed to have been harmed, many employees lost their sense of security with the company. New York's facts Security Breach and notification Law, effective in December 2005, requires businesses that voice computerized data which includes inexpressive facts to fill in the owner of the facts of any breach of the security of the theory immediately following discovery, if the inexpressive facts was, or is reasonably believed to have been, acquired by a someone without valid authorization (Cadrain, 2007).

Another firm that experienced a breach in security is Ameriprise Financial. In late 2005, a computer that contained personal facts on clients and employees was stolen. Because many of the employees at Ameriprise take their computers in the middle of work and home, the firm considered there was a need to put more security into those computers. Ameriprise made sure all employees had the new security suite installed on their computers. By responding fast to the need for more security, Ameriprise made sure all facts is being kept secure. production sure employees facts is kept as procure as possible there will be more trust in the firm and the Hr employees working with that information.

Conclusion

Ibm, Terasen Pipeline, Cs Stars Lcc, and Toshiba America medical Systems, Inc. Are good examples of clubs facing issues similar to human resources facts technology and human resources facts systems. All of these clubs know the point of new technology, human resources facts systems, and data security. The remainder of this paper provides synopses of more clubs facing human resources issues, how the firm responded to the issues, and the outcomes of the company’s responses.

Companies Benchmarked

Ibm Europe

The Situation:

Ibm is a global organization contribution research, software, hardware, It consulting, firm and supervision consulting, ring and financing. It employs around 340,000 people, speaking 165 languages over 75 countries, and serving clients in 174 countries. In January 2007, Ibm established a detach “new media” function within its corporate transportation department. Ibm main goal is to educate, support, and promote programs that use collective media. Ibm Europe decided to strengthen internal transportation by blogging guidelines. The recognition was that blogging was already happening among Ibmers, just in an unregulated way. In a similar way, institutionalizing a function to deal specifically with new media is not a corporate move, or establishing from scratch. It’s a response to the issues already emerging in the company. Now that those technologies are here, people are using them, they’re growing and there here to stay-we’re just going to put some structure around them so that we can try to optimize their use.” The users settle what technologies they want to use and how they want to use them. That main idea is that Ibm understands that they must remember to respect the fact that collective media are social. Ibm had the need to join together its 340,000 global employees more effectively.

The Response:

Ibm’s intent around collective media has now been officially formalized. From January 22 2007, the firm established a detach “new media” function within its corporate transportation department. “Its remit: To act as master consultants inside and covering Ibm on issues relating to blogs, wikis, Rss and other collective media applications. The main idea is to educate, withhold and promote programs that use these tools. Ibm has a history of being a t the forefront of technology based corporate communication. From the multimedia brainstorming “WorldJam” that made news headlines back in 2001 in which 50,000 employees worldwide joined a real time, online idea-sharing session about the company’s direction. Imb has all the time ready itself to use breakthrough technologies to form a two-way dialogue with its employees. The need for collective media was critical and could no longer wait.

The Outcome:

In the last few years Ibm has been recognized as being the vanguard of social-media use: Ibm was on of the first Fortune 500 clubs to get behind collaborative wikis, published internal blogging guidelines as far back as 2003, and is now lively fast beyond Rss and podcasts into videocasting and “virtual world” technologies like Second Life. The intranet quest facility extends to all areas of the site, including new media aspects. When an worker logs onto their portal an executes a key word search, the results they get back not only come from the main intranet pages, but consist of results from Ibm forums, wikis, blogs and podcast/videocasts tags. Imb has an insight that employees are no longer staying in a firm their entire lives. It’s just not like that any more. In Belgium for example over 50 percent of 2,300 employees have been there fewer than five years. The firm has come to the closing that with an increasingly young and mobile workforce, the likelihood is that an worker people full of a younger generation, for whom these tools are part and parcel of life, is not that far away. In years to come Ibm will have to deal with worker base for which blogging is just the natural way to interact over a web platform. Ibm has created centralized platforms for most tools that fall under its remit, which includes wikis. For Philippe Borremans, new media lead Europe for Ibm, has the possible firm applications of a wiki cover two broad benefits: Collaborating and knowledge sharing. Ibm has scored some famous successes on both fronts in the near 5000 wiki pages now up and running in the organization. The firm has been a huge pick-up in interest in podcasting over the last 18 months writing can seem such a technical skill, whereas people feel they can talk more freely than they can write. One of the most consistently favorite Ibm podcasts, with over 20,000 downloads a week.

Ameriprise Financial

The Situation:

The division of Justice search for estimates that 3.6 million U.S. Households were victims of identity theft in 2004. Trafficking in personal date goes beyond U.S. Borders: the New York Times reports that stolen financial facts is often distributed among participants of online trading boards, and the buyers are frequently settled in Russia, Ukraine, and the Middle East. One imagine clients are involved about data security is the broad publicity generated by breaches at financial services firm. In late December 2205, an Ameriprise Financial employee’s laptop that contained unencrypted data on Almost 230,000 customers and advisors was stolen from a car. Other financial services firm, including Citigroup and Bank of America, also write back large-scale buyer data losses in 2005. President of Ncs, Rita Dew, a compliancy consulting firm in Delray Beach, Florida, says that the Securities and transfer Commission requires investment advisors to have policies and procedures that address the administrative, technical, and corporeal safeguards linked to client records and information.

The Response:

Ameriprise Financial had to fight back and had to implement “layers of protection.” It is important for employees who their primary firm computer, and employees normally converyance the computer in the middle of home, office, and meeting sites. The vulnerability of this arrangement and the need for a protection software schedule is much needed.

The Outcome:

Employees who are transporting lab tops should setup the Steganos Security Suite on their computer. This software allows employees to originate an encrypted virtual drive on the laptop that serves as data storehouse safe. Employees shop all client linked data and tax preparing software database on the encrypted drive, which employees has set up with one gigabyte of storehouse space. The best thing is that when an worker turns off the computer the facts is stored “safe”, the software automatically encrypts the virtual drive’s data. The software also generates encrypted backup files, which employees store on Cds in a fireproof safe. This should keep the data procure if any employee’s laptop is stolen or if the drive is removed from the laptop. Other financial advisors are relying on encryption both in and out of the office. Other programs that are being used to safe client’s facts are Raid Level 1 theory to store data on the drives that are encrypted with WinMagic’s SecureDocs software. Encryption ensures that anyone who steals the computer will be precisely unable to read the data, even by connecting it to another computer as a “slave drive. This has given many financial advisors the most peace of mind.

Terasen Pipelines

The Situation:

Terasen Pipelines is a subsidiary of Terasen Inc. settled in Vancouver, Canada and is settled in several provinces and U.S. States. In 2001 the firm changed its headquarters to Calgary to be closer to the oil. With the big move, the firm went Straight through a increase spurt. With the firm in many separate locations and the growing numbers of employees, the Hr division saw a need to find a new theory to keep more accurate records.

The Response:

In the past Terasen had kept records on paper and with spreadsheets and with the increase of the company, this theory does not work as well as in the past. In order to compensate for time to come growth, Terasen began to look into Hris clubs to help with the Hr operations. After researching separate companies, Hewitt’s application assistance victualer model with eCyborg was found to be the right fit.

The Outcome:

Although there was strangeness adapting to a new way of recordkeeping, Terasen was able to find a theory that will help withhold the current and time to come increase of the company. Fortunately, some of the Hr staff had caress working with an Hris and were able to help their colleagues fantasize new processes, as aided by a system. One theme often voiced throughout this process was: "You guys don't know how hard we're working when we can make it so much easier with a theory that could do a lot of this for us. You don't all the time have to run to the cabinet for the worker file just to get basic information. It can all be at your fingertips." (Vu, 2005). In order to help Terasen ease the Hr burden of implementing a new Hr system, the supervision of Terasen was convinced to look for a seller to help implement and voice a Hris system. This theory has helped Terasen great put in order for current and time to come growth.

Shaw’s Supermarkets

The Situation:

Shaw’s Supermarkets is the second largest supermarket chain in New England. With a workforce of 30,000 settled at 180 shop throughout six states, Shaw's Hr staff is responsible for managing employees' personal data. Their worker mix includes Almost 70 percent part-time employees, consisting of students, senior citizens, second-job part-timers, and work part-timers. One third of the workforce is made up of union associates, and Shaw's staff oversees the company's involvement with three unions and six detach contracts (Koven, 2002). In order to help administrate the workforce, the Hr staff became concerned in centralizing its Hr operations.

The Response:

In order to centralize Hr operations Shaw’s decided to implement an Ess (employee self-service) solution. The use of self-service applications creates a determined situation for Hr. Ess gives Hr more time to focus on strategic issues, such as workforce management, succession planning, and payment management, while at the same time enhancing assistance to employees and managers, and ensuring that their data is accurate. With this solution, employees have online way to forms, training material, benefits facts and other payroll linked information.

The Outcome:

Shaw’s has had determined feedback since implementing the Ess solution. "The reaction from our employees has been highly positive," Penney, Vp of payment and Benefits, says. "We even had a critical increase in our medical coverage costs, and it was Almost a non-issue because the online enrollment featured the plan choices, the worker cost, and the firm subsidy. An worker self-service application makes it very easy for them to understand their contributions and coverage options. I received several e-mails from employees saying this was a great change and how easy Ess was, which the case is not often when employees are choosing their benefit options." (Koven, 2002). By giving the employees more way to their facts they are able to see the benefit choices ready to them. Employees are also able to update their facts online, which helps cut the paperwork of the past. Shaw’s has also seen revision in productivity because employees are updating facts at home, not while work hours.

Cs Stars, Llc

The Situation:
New York Attorney general Andrew Cuomo has announced that New York State has reached its first village with a firm charged with failing to fill in consumers and others that their personal data had gone missing. Cuomo’s office, which enforces the state’s 2005 facts Security Breach and notification Law, charged Cs Stars Llc, a Chicago-based claims supervision company, with failing to give notice that it had lost track of a computer containing data on 540,000 New Yorkers’ workers’ comp claims.

The Response:

The owner of the lost data, which had been in the custody of Cs Stars, was the New York extra Funds Conservation Committee, an organization that assists in providing workers’ comp benefits under the state’s workers' comp law. On May 9, 2006, a Cs Stars worker noticed that a computer was missing that held personal information, including the names, addresses, and collective Security numbers of recipients of workers’ payment benefits. But Cs Stars waited until June 29, 2006, to fill in extra Funds and the Fbi of the security breach. Because the Fbi declared that notice to consumers might impede its investigation, Cs Stars waited until July 8, 2006, to send notices to the 540,000 New Yorkers affected by the breach. On July 25, 2006, the Fbi considered an employee, of a cleaning contractor, had stolen the computer, and the missing computer was settled and recovered. In addition, the Fbi found that the data on the missing computer had not been improperly accessed.

The Outcome:

New York's facts Security Breach and notification Law, effective in December 2005, requires businesses that voice computerized data which includes inexpressive facts to fill in the owner of the facts of any breach of the security of the theory immediately following discovery, if the inexpressive facts was, or is reasonably believed to have been, acquired by a someone without valid authorization. The law affects not only businesses in their dealings with their customers, but employers in their role as custodians of employees’ personal data. (Cadrain)

Without admitting to any violation of law, Cs Stars agreed to comply with the law and ensure that allowable notifications will be made in the event of any time to come breach. The firm also agreed to implement more broad practices relating to the security of inexpressive information. Cs Stars will pay the Attorney General’s office ,000 for costs linked to this investigation. (Cadrain)

Ibm

The Situation:

Ibm's paperless online enrollment system, introduced in 1999, has proved to be a winner for both the company's 135,000 active U.S. Employees and the company, agreeing to Cathleen Donnelly, senior communications master at firm headquarters in Armonk, N.Y. The firm saves .2 million per year on printing and mailing costs alone, Donnelly says, and the employees’ can take benefit of a collection of technologies to learn about issues, investigate schedule facts and way decision withhold tools from their desktop computers. (Heuring, 2002)

The Response:

One of those tools, a personal medical cost estimator, enables employees to imagine possible out-of-pocket condition care expenses under each of the plan options ready to them, Donnelly says. Employees log in personally and are greeted by name and with important facts with regard to their benefits enrollment, such as the deadlines and when changes take effect. They automatically get way to condition plans that are ready to them, and the calculator lets them collate estimated benefit amounts for each plan.

"Employees can select the condition care services they expect to use in a singular year, estimate unbelievable frequency of use, and imagine possible costs under each plan option," Donnelly says. "The feedback that we've received from employees tells us that this tool has precisely helped them to make a comparison in the middle of plans based on how they consume medical services." The calculator shows both Ibm's costs and the employee's. (Heuring, 2002)

The Outcome:

"Since we began contribution online enrollment, we've learned that employees want web access," Donnelly says, so they can log on at home rather than Straight through the firm intranet. So the firm has been working to put in place a web-based enrollment theory that employees and retirees can way from anywhere.

Employees can get overview facts on the plans, drill down into very definite details and succeed links to the condition care providers for research. Donnelly says the theory has received high marks for convenience because employees can "get in and out quickly."

Worksource Inc.

The Situation:

To meet the challenge of handling 100 new employees, Worksource Inc. Acquired Web-based technology programs from Ghg Corp. Like electronic paystub, electronic timesheet software, time-off system, and human resource facts theory (“Tips,” 2006). These tools enabled Ceo Judith Hahn to handling payroll procedures efficiently and effectively.

The Response:

Worksource has eight workforce centers, with Almost 108 employees, settled throughout a six-county region. Previously, payroll, benefits, and human resources for those employees were processed and managed by a pro boss Organization. The firm also has 52 executive staff in its headquarters office. When the compact with the Peo ended on June 30, 2006, those 108 employees were immediately moved to the payroll of Worksource, which meant Hahn’s workload more than doubled effective July 2006 (“Tips,” 2006).

Hahn, in an interview with Pmr, said she relied on Lean to help get a cope on what needed to change for her to administrate the increased workload. Two years earlier, Hahn’s Ceo had introduced her to Lean, a Japanese supervision conception of eliminating wasteful steps and motion when completing processes. “I began to read as much as possible about Lean and joined an Hr Lean focus group” (“Tips,” 2006).

The Outcome:

Mastering the concepts of Lean led Hahn to form and apply her own acronym of “Reason” to her department’s payroll and Hr processes. retell the process: map payroll tasks from start to finish. Eliminate waste: settle how to perfect a payroll task most efficiently without unnecessary steps. Analyze alternatives: investigate and rate the applicability of new technology. Sell innovations to management: document the return on investment of each innovation. Open the lines of communication: retell openly—and often—with all stakeholders, including employees and top management. Never allow negativity: make change simple and fun. Give employees abundance of encouragement and time to learn (“Tips,” 2006). Judith Hahn was able to implement the right human resource functions using facts systems.

Toshiba America medical Systems Inc.

The Situation:

Lynda Morvik, director of benefits and human resources facts systems at Tustin, California-based Toshiba America medical Systems Inc. (Tams), conception it would make sense to add a benefits transportation component to it. By having all the benefit facts online, the Tams worker handbook would also be a living document, enabling Morvik to make changes when necessary. Such was the case halfway Straight through the project, when Tams changed condition care plans from Aetna Inc. To United condition Group Inc (Wojcik, 2004).

The Response:

Tams, an independent group firm of Toshiba Corporation and a global important victualer of diagnostic medical imaging systems and broad medical solutions, such as Ct, X-ray, ultrasound, nuclear medicine, Mri, and facts systems, had been using a payroll assistance bureau and an in-house solution for Hr that didn't consist of easy-to-use consolidated reporting or an worker portal. After evaluating UltiPro alongside several firm resource vendors, Tams prime greatest Software's contribution and went live in September 2002 after an on-time and on-budget implementation. Almost immediately upon rolling out the UltiPro portal to employees, Tams began seeing improvements, with an estimated 70% increase in open enrollment efficiency (Wojcik, 2004).

The Outcome:

In an attempt to strengthen the usage of the Web beyond the benefits enrollment process, Tams has posted a library of documents and forms on its Hr portal, including the benefits handbook, which garnered a 2004 Apex Award for publication excellence. That same year, firm insurance magazine also gave Tams the Electronic benefit transportation (Ebc) award for excellent achievement in communicating worker benefits programs over the Web. To continue elevating its use of greatest Software's Hrms/payroll solution, Tams modified the UltiPro portal to meet the imaging company's unique needs (Wojcik, 2004). It was thoroughly integrated with several ownership applications created to address payment and operation supervision issues so that Tams employees have a central location for broad workforce and payroll facts from a Web browser that they can way with a singular sign-on (Wojcik, 2004).

References

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Human resource information system - Hris

MICROSOFT SECURITY

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